Our meetings management group is a multifaceted operation that provides complete planning and management services to help your organization stage successful and cost-effective conferences and workshops. Since 1979 UTC has hosted over 800 separate events, ranging from a few dozen attendees to over 1,500 people, many with carefully restricted attendance and featuring visiting dignitaries. Choose any or all of the following services and leave the rest to UTC. Arranging for Guest Speakers Need just-the-right person to set the tone for a successful meeting in the kick-off address or to amuse and motivate the attendees at lunchtime? Let us help you find the perfect speaker for your budget and bring him or her to town. Audio-Visual Support and Multi-Media Working with a state-of-the-art visual communications provider, we coordinate all your needs for the latest in equipment, single and multi-image, computer-generated presentations, as well as spectacular multi-media productions and background music. Classified Meetings We are experienced with security measures for classified meetings and have organized conferences at both the "confidential" and "secret" level. Conference Headquarters UTC provides attendees, speakers, and the client with a single contact point for information on the conference. We establish a published phone number and an email address for the conference headquarters, whether "virtual" or real. Contract Negotiations UTC's experienced staff negotiates the optimum conference package for its clients. We can implement our own hotel and vendor contract formats to provide you with the best value, service, and liability protection Exhibit and Display Management We coordinate all exhibitor/attendee registration, exhibitor requirements, and booth placement, as well as bid solicitation for and management of all equipment, set-up, and decor. We can also design and acquire the displays needed to complement your message. Food and Beverage Management We manage all food functions on- and off-site. Our meetings staff is sensitive to the management of budgets and can be creative with theme menus, from simple fare to elegant productions of first-class dining experiences that attendees will remember. Internet Marketing We develop and manage conference websites allowing on-line registration for both attendees and exhibitors. A professionally designed website will help maximize your attendance and set the stage for a successful event. Legal and Liability Issues We offer advice and expertise in negotiating hotel and convention center contracts, liability insurance, and compliance with the Americans with Disabilities Act. Meeting Planning and Logistics We develop and manage an electronic "decision/milestone" chart and integrate it with a detailed "task-and-responsibility" timeline to make sure nothing is overlooked and there are no last-minute panics. On-Site Staffing We provide strong leadership at the conference. Our experienced staff works well with hotel and convention center personnel. UTC provides coordination and follow-through of all functions, from hotel registration to checkout. Publications Management We have in-house, conference-experienced printing and publications professionals who compile, organize, and produce all conference announcements, programs, documents, proceedings, CDs, and so on. Site Screening and Planning We research and identify the best properties, as defined by our client's criteria and by using our meeting site database. We perform site visits and inspections as needed to evaluate accommodations, meeting space, special attractions, accessibility to public transportation, and general logistics. Transportation and Travel We offer complete coordination of air and ground transportation. We have a "1-800" toll-free travel line available for access to group rates, reservations, and ticketing. Let UTC take this burdensome but incredibly important chore off your hands! For more information, and to learn how UTC can help you, contact Ms. Faye Geidner
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